Executive Assistant to CFO

Job ID
2024-13268
Location
Orlando - Main
Department
Executive Administration
Geographic Location
US-FL-Orlando
Category
Administrative/Clerical

Overview

To perform advanced administrative/secretarial and project based duties in support of the President/Chief Executive Officer, CFO or other Executive Officer, designated by the CEO, and the Board of Directors. Key expertise is in implementing and coordinating the day-to-day operations of the President/CEO, CFO or designated Executive Officer’s office.

Responsibilities

The list of essential functions, as outlined herein, is intended to be representative of the duties and responsibilities performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. 

  • Composes/types confidential correspondence. Prioritizes and routes incoming calls for the President/CEO, CFO or designated Executive Officer.
  • Coordinates and prepares notices, agendas and support information for Board Committee meetings. Provides for recording and transcribing minutes and maintains file of signed Board minutes and related correspondence. In addition, coordinates activities with Board of Director members.
  • Maintains calendar by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Provides a positive image of the OneBlood and the President/CEO, CFO or designated Executive Officer’s office by dealing effectively with the public, Directors, and other OneBlood employees. Answering and directing inquiries appropriately.  
  • Oversees the department’s copying, record keeping, and file management as assigned.
  • Retains records according to administrative, legal, and fiscal policies and procedures
  • Organizes records according to the frequency of reference providing timely availability to support the organization’s operations, or for the retention of information.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

EDUCATION AND/OR EXPERIENCE:

Associates Degree from an accredited college or university. Eight (8) to ten (10) years of advanced general office experience required or equivalent combination of education, training and/or experience.

 

CERTIFICATES, LICENSES, REGISTRATIONS AND DESIGNATIONS:

None

 

KNOWLEDGE, SKILLS AND ABILITIES:

  • Proficient to advanced knowledge of Windows applications, including Microsoft Word, Excel, Microsoft Publisher and PowerPoint.  
  • Ability to compose/write business correspondence
  • Knowledge of standard business operating procedures
  • Knowledge and operation of standard office equipment
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
  • Ability to interpret a variety of instructions furnished in written, oral diagram or schedule form
  • Ability to communicate effectively orally and in writing
  • Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work
  • Ability to advance the reputation of OneBlood using a polished image, strong telephonic presence and confident interaction with community leaders, board members, donors and employees.

PHYSICAL REQUIREMENTS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds).

 

ENVIRONMENTAL REQUIREMENTS:

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. 

 

Functions are regularly performed inside without potential for exposure to adverse conditions, such as inclement weather, atmospheric elements and pathogenic substances.  The noise level in the work environment is usually moderate.

 

OneBlood is an Equal Opportunity Employer/Vet/Disability/Other Protected Categories

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